CAREERS
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JOB OPENINGS
ADMINISTRATIVE COORDINATOR
PERMANENT, FULL TIME
Rampart is seeking a highly organized and proactive Administrative Coordinator to support our business operations, marketing department, events, and key executives. This role is instrumental in maintaining efficiency, tracking projects, and ensuring tasks are completed on time. The ideal candidate is a detail-oriented problem solver who thrives in a fast-paced environment, is unafraid to hold teams accountable, and is committed to enhancing productivity through organization and tracking. The Administrative Coordinator will manage schedules, track projects, maintain records, and facilitate seamless communication across teams. They will play a key role in coordinating major events, supporting marketing initiatives, and providing executive support.
RESPONSIBILITIES
Marketing & project coordination
- Oversee and maintain the marketing department’s schedule and project timelines, ensuring all initiatives are on track and following established procedures.
- Manage and update marketing task trackers and project boards, keeping teams accountable and improving efficiency.
- Organize, maintain, and ensure accessibility of marketing files, documents, and assets, keeping both internal and external drives up to date.
- Track marketing budgets and expenses, assisting with financial documentation and reporting.
- Review marketing materials for accuracy, ensuring all assets meet quality standards before distribution.
EVENT COORDINATION & LOGISTICS
- Serve as the event coordinator for Rampart Range Day & Expo, managing all third-party vendors, handling event budgeting, overseeing communications, and leading team meetings. This position will act as the point of contact for event logistics, problem-solving in real time to keep everything running seamlessly.
- Manage the company’s tradeshow and event schedule, including show registrations, logistics, gear lists, and shipping details to ensure smooth execution.
EXECUTIVE SUPPORT
- Provide high-level administrative support to key executives, including but not limited to:
- Travel coordination – researching, booking, and managing travel itineraries.
- Meeting coordination and support
- Calendar management
GENERAL ADMINSITRATION & COMMUNICATIONS
- Communicate and coordinate with brands and partners regarding product updates, gathering necessary information, assets, and marketing materials.
- Manage and maintain inventory of promotional items and company apparel
QUALIFICATIONS
- 2+ years of experience in an administrative, project coordination, or operations role
- Highly organized with exceptional attention to detail and the ability to manage multiple projects simultaneously.
- Strong ability to track progress, enforce deadlines, and hold teams accountable to ensure tasks are completed on time.
- Experience with task management tools (e.g., Notion, Microsoft Planner, Trello, Asana) and file organization systems.
- Proactive problem solver with the confidence to take initiative and execute tasks independently.
- Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and comfort with data management.
- Excellent communication skills, both written and verbal, with the ability to coordinate across departments
- Pay: $60,000.00 - $70,000.00 per year
- Experience: Administrative: 2 years (required)
- Schedule: Monday to Friday
- Work Location: In-person
- Expected start date: 2025-04-01
Benefits
- Dental Care
- Disability Insurance
- Discounted or free food
- Extended health care
- Flexible Schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Company events
Don’t see a position that fits? We’re always looking for talented individuals to join our team. If you’re interested in a career with us, you can fill out our General Application Form.
RAMPARTCORPUSA.COM